Operational systems for modern businesses.
BlackGekko helps service businesses automate lead follow-up, scheduling, and operations — with intelligent workflows built on infrastructure that actually works.
Built for cleaning companies, contractors, dental clinics & service businesses.
Eight systems. One coherent operation.
Each system is designed to work independently or as part of a fully integrated operational stack.
View Full Details →Lead Automation
Capture, qualify, and follow up with every lead automatically — no manual chasing. Web forms, missed calls, and referrals all flow into one pipeline.
Missed-Call Recovery
Every missed call triggers an instant SMS response and CRM entry. Never lose a lead to voicemail again.
CRM Workflows
Structured pipelines that move contacts through stages automatically based on their actions.
Scheduling Systems
Automated booking flows with confirmations, reminders, and rescheduling — synced with your calendar.
Client Onboarding
Structured onboarding sequences that collect information, set expectations, and deliver a professional first impression automatically.
AI Assistants
Local AI models (Ollama + Groq) that handle FAQs, triage requests, and draft responses — private and fast.
Internal Operations
Automate recurring internal tasks — shift reports, invoice generation, staff notifications, and status updates.
Reporting & Dashboards
Live operational dashboards showing lead velocity, response times, automation health, and business performance.
From scattered to systematic.
A structured engagement that delivers a working operational system — not a slide deck.
Audit & Map
We document your current workflows, identify bottlenecks, and map every manual step that should be automated.
- Intake call + workflow interview
- Process documentation
- Gap analysis report
- Automation priority map
Build & Configure
We build your operational stack using n8n, your CRM, AI models, and communication tools — all connected.
- n8n workflow builds
- CRM pipeline setup
- AI assistant configuration
- Integration testing
Launch & Refine
Go live with monitoring in place. We track automation health, measure results, and iterate based on real data.
- Staged rollout
- Live monitoring dashboard
- Staff training handoff
- Monthly optimization review
No lock-in. All systems are built on open-source infrastructure you own — n8n, PostgreSQL, Docker, and Coolify. You're not renting software; you're getting infrastructure.
Built on tools you own.
Every system we build uses open-source, self-hostable tools. No proprietary lock-in. No surprise pricing.
Ready to systematize your operations?
Book a free 30-minute consultation. We'll review your current workflows, identify the highest-impact automations, and outline a realistic implementation plan.
Or reach us directly
hello@blackgekko.comBook a Consultation
We typically respond within 4 business hours.